MANAGE YOUR ONSITE VISITORS & PROTECT YOUR PEOPLE.
No need for paper records.
Keep your office workplace safe and secure with a visitor management solution.
Ensure you‘re always in the know about who’s on your premises, improving your safety and compliance.
What is Visitor Manager Central and what does it do?
Visitor Manager Central is like a technical system that represents all the processes and activities that most of the companies or the institutions put in place to register and track every person’s activity and presence who visits their facility. It follows protocols for partners, clients, consultants, remote workers, interns, and others that the company pre-specifies. It is actually a tracking system that can record visitors’ activities and use of facilities and their whereabouts. In simple words, it is a digital alternative or can say replacement of traditional visitor records.
To understand it better, let us take an example: In healthcare, the software may pre-screen visitors with a custom question or a survey. Thereafter, the system can store and give information from temperature scanning and patient room capacity all the way to the limited check-out process. Everything can be accomplished without high-maintenance hardware or old- fashioned paper passes.
Let’s now look at how this comprehensive technology from Visitor Manager Central can be applied to workspaces.
Software by VMC is a comprehensive solution that has become so popular that it has become synonymous with all visitor management systems. There are two main modes of operation of the VMC:
Cloud-based visitor management: This is a centralised solution that allows and provides you to access visitor data on all types of devices (computers, laptops, tablets, and even mobile phones). The main advantages of cloud-hosted software are accessibility, timely updates, a simple onboarding process, and affordability.
On-premises visitor management: This system uses the company’s network and stores data on local devices. On-premises visitor management software is better suited for larger organisations that have enough resources to manage everything on-site with their own experts. The benefits of the software are greater security and control, and limitations include implementation and maintenance costs, additional training, and a higher risk of system failure.
Features of Visitor Manager Central
In 2021, services that require face-to-face interaction may be banned. But the world is slowly returning to normal, and the demand for visitor management is also increasing. Let’s look at the main value-added features that VMC can bring.
- Integrated solutions
The Integrated Visitor Management Solution by VMC allows you to connect the VMS to the Access Control System. You choose the level of access your employees and guests will enjoy. Upon registration, they will automatically be granted the correct permissions for your location through compatible readers, locks, and controllers.
- Front desk check-in
This is a digital receptionist who works at the front desk or lobby. Depending on what the visitor is signing in for, they’ll have access to information about wayfinding, room scheduling, desk booking, and more—all without human interaction. But using the software doesn’t make guests stay impersonal. In fact, it creates a more meaningful relationship with your visitors.
- Kiosk by VMC
These are self-serving check-in and check-out kiosks that can be placed indoors or out. Visitors may be provided with printed passes and tickets even before entering the building, filtering out restricted users. Kiosks can also be used as digital Wayfinder, display, and feedback kiosks.
- Sign-in efficiency
VMC gives a really quick and easy way to sign in and out of sites or building zones. The system would remember the name, date, and purpose of the members’ last visit and with whom they were conversing. All they have to do is tap on the screen to enter their details. If they’re pre-registered, checked through access control, and required by staff, they can simply scan a QR code to enter the premises.
- Facilitates emergency evacuation
If you have a centralised, updated database with the contact details of all visitors to your premises, everyone can be notified quickly in case of an emergency. In addition to a simple alert, you can also give instructions on what to do.
For efficient evacuation, it is helpful to keep track of areas cleared, view support requests, and monitor evacuation progress in real-time. After the fact, post-emergency reporting will spell out the specifics of communication, gathering, and evacuation for evaluation.
After deciding what you are looking for, you will be on the right track for the investment that will genuinely serve you. Here are the important features of a visitor management platform that you should consider one by one before making an investment:
- Data Security and Privacy: VMC gives you the first line of defence and a promise against physical theft and loss of proprietary and confidential data. But whenever you collect data, you should take the consent of visitors means, your organisation must be GDPR compliant. The core principles of GDPR include visitor consent, transparency of use, and guarantees against external threats.
- Communication and notification support: Employees can receive instant notifications when they have a visitor, a particular visitor has been denied access, or given access, or is there an evacuation is underway (can be applied to everyone in the building). The movement of the employees can also be observed and scrutinised by the management.
- Customisable workflow: The software provided by VMC can distinguish between activities and enter separate protocols for each case. This can be for the customer, delivery driver, contractor, or any individual guest.
- Visitor Experience: A visitor management support like VMC can substitute paperwork, create a touch-free and clean environment, reduce the risk of unwanted exposure, ensure an automated and wireless ID system, etc., thus, It can improve the overall experience.
By investing in digital visitor management systems, companies can enhance facility security and compliance. At the same time, it also reduces overheads and administration cost. If you want a clear overview of visitors to the site at any given time, you can choose from several different options – from simple check-in to integrated solutions.
Now that you know the benefits and recommended practices of visitor management, our final piece of advice is about optimisation. Make sure the software answers your specific needs and goals, and can be customised as your company grows and becomes more complex.
If you’re interested in our Visitor Management system, please fill out the form below & we will chat to you to work out the best solution for your requirements.